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Rewrite an email for tone and clarity

Paste a draft and get a clearer, better-toned version, plus a shorter alternative.

Microsoft Copilot EmailRuleStack original

Written for Microsoft Copilot (copilot.microsoft.com and app) · Updated 2026-10-17

Note: Review and test before use. Provided as is, without warranty. See Terms.

Prompt

Rewrite this email to [recipient type, e.g. a client who is upset about a delay].
Goal: [goal]. Tone: [calm, warm, firm, etc.]. Keep it under [150] words and keep all facts and dates exactly as written.
Give me: 1) the rewrite, 2) a 3-sentence version, 3) a subject line.
Draft:
[paste draft]

Replace everything in [square brackets] with your own details.

Settings & parameters

Copilot chat, or Copilot in Outlook if your account has it

Variations

Turn notes into a status update email.
Decline a request politely.

Tips

"Keep all facts and dates" stops it from inventing details.
Read it aloud before sending.

More: all Microsoft Copilot prompts · all email prompts · prompt library

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