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Translate a message and match the right tone

Translate an email or chat message into another language at the right formality for the recipient, with a back-translation to check meaning.

Microsoft CopilotLanguage & translationRuleStack original

Written for Microsoft Copilot (copilot.microsoft.com and app) · Updated 2026-10-18

Note: Review and test before use. Provided as is, without warranty. See Terms.

Translate the message below into [target language] for [recipient, e.g. a supplier I've never met / a close colleague / a customer]. Formality: [formal / neutral / casual], following that culture's business norms (for example formal "you" if appropriate).

Keep: names, numbers, dates and product terms ([list]) unchanged. Adapt idioms instead of translating them literally.

Give me:
1. The translation, ready to send.
2. A back-translation into [my language] so I can check the meaning.
3. Up to three notes on choices you made (formality, cultural points, anything ambiguous in my original).

Message:
[paste message]

Replace everything in [square brackets] with your own details.

Settings & parameters

• Copilot app, web, or the Copilot pane in Outlook/Teams where available; Think Deeper isn't needed for short messages

Variations

• Reply mode: paste the message I received, translate it for me, then draft my reply in their language.
• Two versions: one formal, one friendly.

Tips

• For contracts or medical and legal text, use a professional translator; use this for everyday messages.